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Updated 2/4/2020
intellify respects your privacy. This privacy statement describes your privacy rights and our obligation to protect your personal information.
intellify's head office is located in Copenhagen, and intellify is subject to European personal data law, including the Data Protection Regulation (GDPR).
All major intellify decisions about personal information and privacy are made under the supervision of the Data Protection Officer. This Statement of Privacy is available on our Websites (intellify.dk, intellify.ai and intellify.cloud).
This privacy statement applies to all business processes and to all intellify's websites, domains, mobile solutions, cloud services and communities, and intellify-branded websites. Service-specific supplements can be found in intellify Terms, Data Processing Agreements, or similar information for that specific service.
The privacy statement provides information about the data processing carried out by intellify, when intellify determines the purpose and the means by which the processing is performed intellify acts as Data Controller. It also provides information about the data processing performed by intellify on behalf of our Customers on the basis of their instructions (Customer as Data Controller and intellify as Data Processor).
Personal information is information that can identify you as a person, such as e-mail address, postal address or telephone number etc. We need to process your personal data in order to serve our Customers. Please do not use intellify Sites or our services if you are unable to accept the way in which we process personal information under this Privacy Statement.
intellify processes personal information about job seekers and contacts or software users affiliated with our Customers. We also process personal information about people who constitute potential customers (customer leads) and who contact us via intellify Sites or through other channels. Our statement in these respects can be found in the section 'intellify as Data Controller'.
We also process data on behalf of our Customers where the Customer controls the processing. Our statement in these respects can be found in the section 'intellify as a Data Processor.'
In this Statement about protection of personal information, data subjects may also be referred to as persons or you.
When intellify determines for what purpose and with which tools the processing of your personal data is carried out, intellify acts as Data Controller. This includes scenarios where intellify collects Personal Information, in the context of your job search, that you represent a Customer or Customer Leads, or when you are a Software User.
In general, to manage our Customer Relationships and to fulfill our Customer Commitments, intellify needs information about you in your role as a Customer Contact or User of a Service. The purposes of processing this personal data are:
a) to carry out the sales and contracting process for Customers
b) to provide the requested products and services offerings to Customers
c) to ensure deliveries in accordance with agreements entered into with you or Customers
d) to provide support to users of our products and services
e) to improve and develop the quality, functionality and user experience of our products, services and
intellify Sites
f) to register, detect, mitigate and prevent security threats and perform maintenance including
troubleshooting and debugging
g) to prevent abuse of our products and services
h) to process orders, invoicing, payments and other financial follow-up activities
i) to create interest profiles to promote relevant products and services
j) to operate user communities to educate and enable interaction between users and intellify
The legal basis for processing personal data for the purposes set out in subparagraphs (a) to (i) above is primarily based on the fact that intellify has a legitimate interest in the processing of your personal data in a manner that, in our opinion, does not conflict with your rights regarding personal data protection and self-determination. The legal basis for processing your personal data for the purposes set out in subparagraph (j) is your consent.
intellify processes personal information about Customer leads for marketing purposes. In order to deliver targeted and relevant content to prospective Customers, intellify builds an interest profile based on your activity and choices and actions on intellify Pages, as well as your response to marketing content via email. The legal basis for such treatment is primarily your consent. In the sections below you can read how we create such profiles, how to adjust the profile, and how to revoke your consent.
If you are a job seeker, we process personal information to evaluate your potential as a intellify employee. The legal basis for such treatment is your consent.
Generally, intellify collects personal information directly from you or other persons affiliated with our Customer. These individuals can be a manager or colleague. If the Customer you work for purchases products or services from intellify through an intellify affiliate company, we may collect information about you from the affiliate company.
We also use cookies and other tracking technologies when using intellify Sites and when interacting with us via email to optimize your experience of intellify and our sites. Please refer to the section 'Automatic data collection tools' for more information on how these technologies work and your rights in this context.
In some cases, we may also collect information about you from other sources. These sources may be intellify's marketing partners, public sources, or third party social networks. intellify will be able to combine personal information about you collected from one source with information obtained from another source. This gives us a more complete picture of you, which also allows us to serve you in a more relevant way with a higher degree of personalization.
intellify uses various tracking technologies to collect information about your activities on intellify pages, and your interactions with us. Below are some examples.
Cookies are small text files that contain a string of characters and uniquely identify a user. They are sent back to the website and / or third parties. Most browsers are originally set up to accept cookies, as most websites are required to access them. However, you can change your browser settings so that your browser can generally reject cookies, block third-party cookies, or specify when a cookie is sent.
Tracking pixels are scripts that run when a user lands on a website or opens an email. The pixel itself is not visible and can only be seen in the HTML of the site or email. The script will download a third-party cookie on your computer or record that the email has been opened.
If you want to know more about cookies and how they work, please visit our Cookie Policy here
Google Analytics: This cookie allows us to view
information about website activities for users, including - but not limited to - pageviews, source and time
spent on a website. The information is anonymized and displayed as numbers, which means that they cannot be
traced back to individuals. This helps protect your privacy. By using Google Analytics we can see what
content is popular on our pages and we strive to give you more of what you like to read and see.
Google Analytics Remarketing: Places cookies on your
computer, which means that when you leave our website, Google may show you ads about intellify that you may
be interested in based on your past behavior on our website. This information is not personally
identifiable.
Google AdWords: By using Google Adwords, we are able to
see which pages helped lead to submissions through our contact form. This allows us to make better use of
our budget. This information is not personally identifiable.
Google Adwords Remarketing: Placing cookies on your
computer, which means that when you leave our website, Google may show you ads about intellify that you may
be interested in based on your past behavior on our website. This information is not personally
identifiable.
In the future, you can prevent the information generated by the Google cookie about your use of our sites
from being collected and processed by Google by downloading and installing the Google Analytics Opt-out
Browser Add-on for your current web browser. This Add-on is available
here.
Facebook Remarketing: Facebook's tracking pixel places
cookies on your computer, which tells Facebook that you have checked the website. We then assume that you
have an interest in intellify and the content of this site. When you visit Facebook, you will then be
exposed to information or advertisements with similar content. Please use your privacy settings on Facebook
if you want to limit exposure to marketing of this type.
The type of personal data that intellify processes about you may be:
Basic contact information, such as name, address, phone number and email
Employment information, such as employer, title, position, including preferences and interests in a
professional context
Feedback, comments or questions regarding intellify or our products and services
Photos or video recorded on our sites
Content you have uploaded, such as photos and video
Unique user information such as login ID, username, password and security questions
Financial information, such as credit card information
Traffic information provided by your web browser, such as browser type, device, language and the address
of the website you came from, and other traffic information, including IP addressv
Clickstream behavior and activity on intellify Sites and in our products and services
E-mail behavior, for example, which e-mails from intellify you open when and how
Other personal information contained in your profile that you have freely posted on third party social
networks, such as LinkedIn etc.
As Data Controller, intellify does not process sensitive personal information about you.
intellify consists of various subsidiaries, so there is a high probability that a Customer will run his business with more than one intellify company. It is important for us to provide the best possible customer service and overall experience. Therefore, in order to maintain a complete overview and knowledge of what relationships Customers and contacts have with the various companies within the intellify group, we therefore share your personal information with our subsidiaries.
intellify may also share your personal information with external third parties in the following contexts:
If you post, comment or similar in intellify user communities or in other forums on intellify Sites, such information may be read and used by anyone with access to such forums and used for purposes outside of intellify’s or your own control. intellify is not responsible for information you post in such forums on intellify Sites. intellify does not publish any comments, recommendations or similar prepared by you without your prior consent.
intellify may share your personal information with our partners, provided this is legitimate from a business perspective and in accordance with applicable data protection laws. For example, if you buy on behalf of your employer a product or service that intellify provides through one of our certified partners. In this connection, intellify and our partner may share personal information to be able to provide the product or service to the Customer.
Police and other authorities may require personal information held by intellify to be disclosed. In these cases, intellify will only disclose the information if there is a court order etc., which requires us to do so.
Police and other authorities may require personal information held by intellify to be disclosed. In these cases, intellify will only disclose the information if there is a court order etc., which requires us to do so.
In the case of mergers and acquisitions or divestment of all or part of intellify’s business, the acquirer and its consultants will have access to the information managed by the intellify unit(s) involved. This may include personal information in some cases, and in such cases, the external parties will enter into a confidentiality agreement with intellify.
What rights do you have?
You can unsubscribe from intellify newsletters and marketing at any time by clicking on our link in our newsletter or by writing to support@intellify.dk
Please note that even if you opt out of receiving marketing communications, you may still receive administrative notifications from intellify, such as order confirmations and notices required to manage your account or the services provided to our Customers.
You have the right to access your personal information by requesting an overview of personal data about you and you may have a right to data portability. You also have the right to request intellify to correct any inaccuracies in your personal information. If you have an account with intellify, this can usually be done through the relevant "your settings" or "your profile" sections on the relevant intellify Page or in the application.
You also have the right to request the deletion of personal data and to limit or object to our processing of your personal data under this Privacy Statement or other service-specific terms.
Please use support@intellify.dk to submit all requests mentioned in this section. Finally, you also have the right to file a complaint with the Danish Data Protection Agency regarding our processing of your personal data.
How does intellify secure and store your personal data?
intellify takes the trust you and our customers show us very seriously. intellify commits to avoid unauthorized access, disclosure or other dissenting processing of personal information. intellify must ensure the confidentiality of the personal information we process, maintain the integrity of personal information and ensure its accessibility in accordance with applicable personal data protection legislation.
As part of our obligations, we use reasonable and appropriate organizational, technical and physical procedures and precautions to protect the information we collect and process, taking into account the type of personal information and the risks you and our Customers are exposed to in case of security breaches. As there is a high probability that the root causes of breaches of personal information security can be found internally, we believe that building a strong corporate culture, where respect for and vigilance about data protection among our employees is fundamental to ensuring legal processing and protecting your information. The following precautions are of particular importance in this regard:
E-learning courses in data protection, which are mandatory for all employees.
Data Processing Agreements with subcontractors that process data on behalf of intellify.
Classification of personal data that ensures the implementation of security measures at the level of the
risk assessment.
Assess the use of encryption and pseudonymization as risk mitigation measures.
Restrict access to personal data to those who need it to fulfill obligations under agreements or
legislation, etc.
Use systems that detect, prevent and warn in case of possible breach of personal data security.
Use security assessments to analyze whether existing technical and organizational measures are adequate for
the protection of personal data in view of the requirements laid down in applicable data protection
legislation.
Locations are protected by access control and surveillance systems.
intellify will only keep your personal data for as long as necessary for the stated purpose, while taking into account our need to respond to queries and resolve issues and to comply with legal requirements under applicable law.
This means that intellify may retain your personal information for a reasonable period of time following your and our Customer's last interaction with us. When the personal information we have collected is no longer necessary, we will delete it. We can process data for statistical purposes, but in such cases the data will be pseudonymized or anonymized.
intellify provides many different services to our Customers. Most of our services involve the processing of Customers' data, including their personal information. The goals of the processing are decided by our customers, not by intellify. This makes the Customer the Data Controller. In such cases, intellify acts as Data Processor and processes the data on behalf of and in accordance with instructions given by the Customer. The relationship between the Customer as Data Controller and intellify as a Data Processor must be regulated by a data processing agreement.
When the Customer acts as Data Controller, the Customer must, in accordance with applicable data protection legislation, ensure the legal basis for the processing of personal information. The customer must also assess and establish ownership of the risks to which data subjects are exposed through the processing of their personal information. Another important aspect of the Customer's obligations as Data Controller is to comply with the information obligation in relation to data subjects.
intellify is a natural part of the Customer's obligations as Data Controller in the sense that intellify services form part of the processing of personal information that the Customer must ensure is in accordance with applicable data protection law. Thus, when intellify processes personal information on behalf of its Customers, we must do so in accordance with applicable data protection laws for Data Processors.
In short, the Customer and intellify are required to cooperate to ensure the privacy of data subjects. intellify provides the Customer with the necessary information so that the Customer can act in accordance with applicable data protection legislation.
intellify uses subcontractors to process personal data and in this connection can export your or our Customer's data to a location outside the EU. These subcontractors are typically providers of cloud services or other IT hosting services.
By using subcontractors, intellify will enter into a Data Processing Agreement (DPA) with subcontractors to secure your personal data rights and to fulfill our obligations to our Customers. When subcontractors are located outside the EU, intellify secures the legal basis for such international transfers on behalf of you or our Customers, including by relying on Privacy Shield (US) or by using EU Model Clauses.
intellify relies on some strategic third parties that support our business processes and provide our cloud services. Further information on intellify's use of subcontractors is provided here.
If we change our Privacy Statement regarding protection of personal information, we will publish the revised statement here with an updated revision date. We encourage you to review the Statement on a regular basis. If we make significant changes to our Statement, which significantly changes our privacy practices, we may also notify you in other ways, for example, by sending an e-mail or by publishing a notice on our corporate website and / or on social media before the changes take effect.
We value your opinion. If you have any comments or questions regarding our Privacy Policy, unresolved data protection and data use issues, or a possible breach of your privacy, please send them to info@intellify.dk. You can also send your inquiry in writing to: intellify Aps, att: Data Protection Officer, Hammerensgade 6, st. 1267 Copenhagen K.
Contact our Data Protection Officer (DPO) privacy@intellify.dk directly.
We treat your requests confidentially. Our representative will contact you to handle your issues and outline the options for resolving them. It is our goal to ensure that complaints are resolved in a timely and appropriate manner.
Need help or just want clarification? We are ready to assist you and clear things up. Anytime!
